Good morning, Russell.
You have 2 items requiring action today across 4 active projects.
2
Action Required Today
3
Due This Week
4
Projects On Track
Action Required Today2 items
Robertson Estate — Milestone 3 payment gate incomplete
Marble delivery confirmation pending before $480,000 milestone payment can be released. 3 of 5 gate items signed off. 2 remaining.
Thornton Residence — Change order response overdue
Client has not responded to Change Order #002 (outdoor kitchen upgrade, +$28,500) in 5 business days. Approval needed before scheduling.
Coming Up This Week3 items
Robertson Estate — Weekly update due Friday
Week 18 update draft ready. Pool shell photos uploaded. Awaiting your review before sending to the Robertsons.
Kavanaugh Estate — Site inspection Thursday
Week 6 inspection. Hardscape contractor completing stone terrace. Confirm PM Coordinator Chen will attend.
Harrington Residence — Design presentation Thursday 2pm
Initial design presentation for new Retreat engagement. Programa board ready. Confirm appointment with Margaret Harrington.
Projects On Track4 active
Robertson Estate
Pool shell complete, mechanical underway. Week 18 of 34. On schedule for November 15 handover.
Kavanaugh Estate
Hardscape installation in progress. Week 6 of 28. On schedule for October 30 handover.
Thornton Residence
Pergola and outdoor kitchen installation underway. Week 14 of 22. Change order pending but not blocking progress.
Whitmore Property
Design phase complete. Permits submitted. Awaiting approval — estimated 3 weeks. On schedule.
Active Projects
4 projects · $5.55M total advisory revenue pipeline
Grand Estate
Attention Needed
Robertson Estate
22 Guard Hill Road · Purchase, NY
47%done
Current Milestone
Pool & Water Features — Week 18 of 34
47% CompleteNov 15, 2027
Grand Estate
On Track
Kavanaugh Estate
8 Harbor Hill Road · Old Westbury, NY
21%done
Current Milestone
Hardscape & Stone Terracing — Week 6 of 28
21% CompleteOct 30, 2027
Estate
Attention Needed
Thornton Residence
22 Silvermine Road · Fairfield, CT
63%done
Current Milestone
Structures & Pavilions — Week 14 of 22
63% CompleteAug 20, 2027
Retreat
On Track
Whitmore Property
5 Deer Run Lane · Scarsdale, NY
12%done
Current Milestone
Permits & Approvals — Awaiting Approval
12% CompleteSep 10, 2027
Contractor Scorecards
12 vendors · 4 on active projects · Tier status updated after every engagement
ContractorTierScoreTrend
Apex Pool & Spa
Pool · Water Features · Gunite
Granite Ridge Hardscape
Stonework · Terracing · Paving
Verdant Landscape Co.
Landscape · Specimen Trees · Planting
motorised pergola system Northeast
Motorised Pergola · Shade Structures
luxury outdoor kitchen Culinary NE
Outdoor Kitchen · Appliance Install
Luminary Outdoor AV
Lighting · Audio · whole-estate automation
Atlas Concrete Works
Foundations · Concrete · Gunite Support
Premier Tile & Stone
Tile · Pool Interiors · Coping
Northeast Plumbing Group
Plumbing · Mechanical · Equipment
Ipe Direct Northeast
Hardwood Decking · Ipe · Exotic Wood
Weekly Update Generator
3 drafts ready · Generated from live project data · Review and send in under 2 minutes each
Robertson Estate · Week 18 Update · July 18, 2027
Dear Thomas and Catherine,
It was a good week on Round Hill Road.
Wednesday afternoon, the gunite crew finished the infinity pool shell — two days ahead of the schedule we set in February. I was on site when the vanishing edge form came off. The geometry is exactly right, and the scale of it against the treeline is something I think you will find genuinely moving when you see it in person. I have uploaded twelve photographs to your portal, including several detail shots of the overflow edge that I wanted you to see before the marble arrives.
Monday, the plumbing team begins rough-in on the main shell. The Carrara supplier confirmed the marble shipment this morning — delivery expected the week of July 28th, keeping us ahead of the August contingency window.
Budget remains clean. $2,448,500 projected against $2,400,000 contracted. The Calacatta upgrade is the only variance and it was the right call.
I will be on site Thursday morning and will send you a note afterward.
Russell Jebbia
SANCTUARY Environments
It was a good week on Round Hill Road.
Wednesday afternoon, the gunite crew finished the infinity pool shell — two days ahead of the schedule we set in February. I was on site when the vanishing edge form came off. The geometry is exactly right, and the scale of it against the treeline is something I think you will find genuinely moving when you see it in person. I have uploaded twelve photographs to your portal, including several detail shots of the overflow edge that I wanted you to see before the marble arrives.
Monday, the plumbing team begins rough-in on the main shell. The Carrara supplier confirmed the marble shipment this morning — delivery expected the week of July 28th, keeping us ahead of the August contingency window.
Budget remains clean. $2,448,500 projected against $2,400,000 contracted. The Calacatta upgrade is the only variance and it was the right call.
I will be on site Thursday morning and will send you a note afterward.
Russell Jebbia
SANCTUARY Environments
Kavanaugh Estate · Week 6 Update · July 18, 2027
Dear James and Patricia,
The stone is laid and it is exceptional.
The Calacatta Oro slabs across the main entertainment terrace were completed Thursday. I have seen a lot of stone work over the years and the Granite Ridge team has done something genuinely beautiful here — the veining runs almost continuously across the seams in a way that reads as one unbroken surface. When the furniture arrives and the planting fills in around it, this terrace will be the heart of the property.
We are 60% through the stone program and running three days ahead of schedule. Sarah Chen was on site Thursday morning and confirmed the work quality and the pace. No issues to report, no decisions needed from you this week.
Budget is exactly where it should be — $1,850,000 contracted, zero variance, no change orders. That is unusual at week six on a project of this scope and it reflects the quality of the planning work we did together before breaking ground.
Next week the team begins the staircase connecting the upper terrace to the lower garden. I will send you photographs of the stone selection for the risers before anything is committed.
Russell Jebbia
SANCTUARY Environments
The stone is laid and it is exceptional.
The Calacatta Oro slabs across the main entertainment terrace were completed Thursday. I have seen a lot of stone work over the years and the Granite Ridge team has done something genuinely beautiful here — the veining runs almost continuously across the seams in a way that reads as one unbroken surface. When the furniture arrives and the planting fills in around it, this terrace will be the heart of the property.
We are 60% through the stone program and running three days ahead of schedule. Sarah Chen was on site Thursday morning and confirmed the work quality and the pace. No issues to report, no decisions needed from you this week.
Budget is exactly where it should be — $1,850,000 contracted, zero variance, no change orders. That is unusual at week six on a project of this scope and it reflects the quality of the planning work we did together before breaking ground.
Next week the team begins the staircase connecting the upper terrace to the lower garden. I will send you photographs of the stone selection for the risers before anything is committed.
Russell Jebbia
SANCTUARY Environments
Thornton Residence · Week 14 Update · July 18, 2027
Dear David and Sarah,
The pergola is installed and I want you to come and see it.
The motorised pergola system structure went up Tuesday and Wednesday. I spent an hour on site Friday afternoon opening and closing the louvres, adjusting the light, watching how the shadow patterns move across the deck. It is exactly what we drew on paper eighteen months ago and it is better than the drawing. The motorised system is whisper-quiet and the blades track within a degree of where you set them. I think you will be very pleased.
The luxury outdoor kitchen kitchen rough-in is 80% complete. The appliances are confirmed for delivery Monday July 24th — I need your approval on Change Order #002 (the upgraded outdoor kitchen package, +$28,500) before that delivery so we can receive and install in the same window. I sent the approval form to your email on Monday. If you can sign it today or tomorrow, we stay on schedule. If it slips past Friday, the delivery window moves and we lose approximately ten days. I wanted to be direct with you about that rather than let it become a surprise.
Everything else is tracking cleanly toward the August 20th handover.
I would love to have you both on site any morning this week if you would like to see the pergola before the kitchen goes in. Just say the word.
Russell Jebbia
SANCTUARY Environments
The pergola is installed and I want you to come and see it.
The motorised pergola system structure went up Tuesday and Wednesday. I spent an hour on site Friday afternoon opening and closing the louvres, adjusting the light, watching how the shadow patterns move across the deck. It is exactly what we drew on paper eighteen months ago and it is better than the drawing. The motorised system is whisper-quiet and the blades track within a degree of where you set them. I think you will be very pleased.
The luxury outdoor kitchen kitchen rough-in is 80% complete. The appliances are confirmed for delivery Monday July 24th — I need your approval on Change Order #002 (the upgraded outdoor kitchen package, +$28,500) before that delivery so we can receive and install in the same window. I sent the approval form to your email on Monday. If you can sign it today or tomorrow, we stay on schedule. If it slips past Friday, the delivery window moves and we lose approximately ten days. I wanted to be direct with you about that rather than let it become a surprise.
Everything else is tracking cleanly toward the August 20th handover.
I would love to have you both on site any morning this week if you would like to see the pergola before the kitchen goes in. Just say the word.
Russell Jebbia
SANCTUARY Environments